One Drive For Every Workforce File
Drive is the platform-wide file system. Every user gets a personal My Drive; every team and Workspace gets a Shared Drive. Drag-and-drop upload, unbounded folders, automatic versioning, in-browser preview, external share links with passwords and expiry, file requests, and AI search across every file you can see.
What Drive Helps You Do
Upload Anything
Drag-and-drop upload of any file type up to the configured size limit. Automatic content-type detection, thumbnail generation for images and PDFs.
Organize In Folders
Unbounded folder hierarchy with nesting. Personal My Drive, team Shared Drives, project Workspace drives — all in one navigation.
Version Automatically
Every save creates a version. Configurable retention count, one-click restore. Never lose work to an overwrite again.
Preview In Browser
PDFs, images, video — preview without a download. Office 365 co-editing for Word, Excel, and PowerPoint files.
Share Externally
Tokenized external share links for individual files or folders. BCrypt-protected passwords, expiry dates, download limits, and audit trail.
Request Files
Branded file-request landing pages let external recipients upload into a designated folder. Custom logo, color, header/footer, optional PDF watermarking.
Built To Be The Platform Attachment Backend
Centralized Files Across Every App
Drive doubles as the platform attachment backend. Forms, Service Desk, eSignature, and any other app can call into Drive to land files with full versioning, sharing, and audit "for free". One file system, one permissions model, one search index.
- One file system — every app stores attachments in Drive.
- One permissions model — sharing, audit, governance unified.
- One search index — AI semantic search across every attached file.
- One mobile experience — same UX everywhere via api/v1/drive/*.
Media Library — Videos, Images, Audio In One Hub
Drive centralizes all media assets — training videos, marketing imagery, audio recordings, brand assets — in one searchable hub. Embed media directly into wikis, posts, and signage without uploading multiple times.
- Video, image, audio — all asset types in one library.
- Embed anywhere — wikis, posts, signage, broadcasts.
- One source of truth — update once, propagates everywhere.
- Searchable metadata — tags, categories, AI-powered semantic search.
External Share Links — Send Securely Without An Account
Tokenized share links send a single file or folder to anyone with no MangoApps account. Protect with BCrypt passwords, expiry dates, and download limits. Audit trail captures every access. Branded file-request pages invite external uploads into designated folders.
- BCrypt passwords — bcrypt-hashed, not stored plaintext.
- Expiry dates and download limits — link control without revocation.
- File requests — branded landing pages for external uploads.
- Audit trail — every external access logged.
Drive In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Centralized file & folder management with personal "My Drive" plus org-managed Shared Drives.
Controls that matter
Sharing & Permissions includes Per-item membership (User / Team / Department) and Roles: Viewer / Commenter / Editor / Manager.
Scope and specs
Useful specs: Default max upload size: 500 MB (admin-configurable); Default version retention: 20 versions per file; External link max lifetime: 30 days (admin-configurable).
Team workspace files
Every workspace gets a Shared Drive automatically. Members upload meeting notes, decks, and assets that follow workspace lifecycle.
Personal scratch space
Users keep work-in-progress drafts in My Drive, then move final versions to a Shared Drive when ready to publish.
Client deliverable handoff
Generate a password-protected external link with a 7-day expiration to send a signed contract to a client without granting platform access.
Connected To The Rest Of MangoApps
→ Workspaces
Every Workspace gets a Shared Drive scoped to project members. Files travel with the project, not in personal drives.
See Workspace→ Libraries
Libraries embed files from Drive with role-based access. The Library is the discovery surface; Drive is the storage backend.
See Libraries→ Forms & Service Desk
Form submissions and Service Desk tickets store attachments in Drive automatically — versioning, sharing, and audit included.
See Forms→ AI Search
Drive content is embedded into pgvector for AI semantic search. Find files by meaning across every drive you can see.
See AI Search→ Microsoft 365
Office 365 co-editing for Word, Excel, and PowerPoint. SharePoint and OneDrive integrations layer in too.
See Microsoft→ eSignature
Signed documents flow back into Drive automatically with version history and audit log.
See eSignatureREPLACES POINT TOOLS
One file system instead of a separate enterprise drive bolted onto every app
Most companies pay for a standalone enterprise file platform, and every other app (HR, comms, training) still ships its own file store on top. Drive is the platform-wide file system every other MangoApps app uses natively — no second product, no separate billing.
Box
Enterprise file collaboration platform
- One per-employee suite license — no separate Box contract plus per-user fees
- File context lives next to chat, tasks, recognition, and HR — not in a parallel surface
- Identity, audit, and DLP unified with the rest of the workforce platform
Dropbox Business
Consumer-grade sync with enterprise add-ons
- Frontline staff already opened the app for shifts — Dropbox needs a separate install
- Audience-scoped access reuses HRIS data — no parallel team folder structure
- Compliance posture (audit, retention, legal hold) matches the rest of the platform
Microsoft OneDrive / SharePoint
M365's file and document layer
- Works for the 80% of frontline staff without a Microsoft 365 license
- File-permission model designed for non-knowledge-worker workflows
- One file system across every app — not OneDrive AND SharePoint AND Teams files
Google Drive / Workspace
Google's enterprise cloud storage
- Bundled per-employee — no separate Google Workspace seat
- Frontline staff access files in their language, on the same app they use for shifts
- Audit, retention, and identity perimeter unified with the rest of the workforce platform
PLATFORM LEVERAGE
Drive inherits everything else MangoApps already does
A standalone file platform has to build, buy, or integrate each of these. Drive gets them for free because the platform already runs them.
Identity & SSO
Inherits SAML/OIDC SSO, MFA, and SCIM. Termination revokes file access everywhere instantly — including in apps that store attachments.
HRIS-aware sharing
Share with a department, location, or role using the live HRIS org chart — no manual folder permission groups to maintain.
Audit log & legal hold
Every upload, view, share, and delete lands in the audit log Legal and eDiscovery already use across every other module.
Cross-app attachments
Drive is the attachment backend for chat, tasks, recognition, forms, and feed — one storage layer, not five.
Mobile app & offline
Files browse and preview in the branded mobile app frontline staff already opened — with offline-friendly downloads.
AI search & semantic
Full-text and semantic search across every file employees are permitted to see — no separate search vendor, no separate index.
INDUSTRY FIT
Built for orgs where files have to follow the work, not the desk
Drive fits operators whose people, files, and processes live outside a corporate-laptop world.
Healthcare
Clinical SOPs, policy attachments, and shift handoff files with audit trail, retention, and legal-hold suitable for HIPAA review.
Manufacturing
Job aids, schematics, and safety docs available in the worker's language on shared kiosks and personal devices on the floor.
Field Service
Job-site photos, warranty paperwork, and asset documents attached to the work order — same app the technician dispatches from.
Financial Services
Broker, compliance, and policy attachments with retention and audit suitable for FINRA/SEC review.
Public Sector
Department-scoped files and policy attachments with audit trail and FedRAMP-eligible deployment options.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The case IT, Security, Legal, and Finance all share — and the one a standalone file vendor structurally cannot answer.
Cheaper than the stack
One per-employee suite license replaces Box, Dropbox Business, and the "files" tier of OneDrive — and every other app uses it natively.
More secure
One identity perimeter, one audit log, one retention policy across every file in every app. Nothing extra for security to certify.
Easier to deploy
Already deployed if you have MangoApps. Personal and group drives provision from existing HR data — no folder-structure project.
Easier to use
Files live alongside the chat, task, or post that references them — one tap, not "go find it in another tool" with another login.
Easier to manage
Permissions, retention, and DLP reuse the same RBAC every other module uses — no parallel folder-permission tree to keep in sync.
Easier to extend
A file upload can trigger a workflow, a task, an approval, or a notification — using the same automation engine as every other app.
AI is actually better
Drive AI returns answers grounded in files plus surrounding context (the chat, the task, the policy) — under the same permission model as every other agent.
Pair Drive With AI
Two paired agents — Drive Help (employee-facing semantic search) and Drive Admin (manager-gated operations).
Drive AI
Semantic file search, share/revoke audit, and retention management.
Customer Success
How Teams Centralize Their Files
Customer Case Studies
Customer Case Studies
Customer Case Studies
Customer Case Studies
Customer Case Studies
Video Case Studies
Frequently Asked Questions
Any file type up to the configured size limit. Automatic content-type detection, thumbnail generation for images and PDFs, in-browser preview for PDFs, images, and video, Office 365 co-editing for Word, Excel, and PowerPoint.
Every save creates a version with configurable retention count. One-click restore brings back any prior revision. Audit trail captures who saved each version and when.
Tokenized links send a single file or folder to anyone with no MangoApps account. Protect with BCrypt-hashed passwords, expiry dates, and download limits. Every external access logged in the audit trail.
Yes. File requests use branded landing pages — custom logo, accent color, header and footer message, optional PDF watermarking — to invite external recipients to upload into a designated folder.
Native Office 365 co-editing for Word, Excel, and PowerPoint. SharePoint and OneDrive integrations layer in too. Google Drive integration for Workspace customers. See the integrations page for the full list.
Drive content is embedded into pgvector — semantic search finds files by meaning, not just keywords. Permissions strictly respected; users see only files they're authorized to. Surfaces across the rest of the platform via AI Search too.
Every uploaded, shared, downloaded, version_added, trashed, and external-link-accessed event logged with operator, business scope, timestamp, and context. Designed for compliance review.
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