One Place For Every Resource Employees Need
Libraries eliminate tool sprawl by centralizing your web apps, forms, documents, policies, and media into a single, searchable hub — accessible from any device, any location, any time.
What Libraries Help You Do
Centralize Resources
Store, organize, and share web apps, forms, documents, policies, marketing materials, and links in libraries organized into categories.
Search Globally
Every resource in every Library is indexed by MangoApps AI-powered search. Employees find content in seconds — no folder hunting.
Reach Frontline
Libraries are fully accessible from mobile — perfect for frontline, deskless, and field workers who need policies and tools on the go.
Govern Freshness
Name an owner for each resource and set an expiry period for library content. The Governance Engine flags outdated, broken, and ownerless content for review.
Embed Anywhere
Add Library widgets to homepages, department sites, group pages, and dashboards — surface resources exactly where employees already work.
Control Access
Role-based access controls who can view, edit, and manage each Library. Publish company-wide, by department, or to select user groups.
Built For How Real Teams Use Resources
Three Display Layouts For Three Use Cases
Give each category the Compact (titles only), Large (title and description), or Card (cards in a grid) layout to fit the content and audience. Every category of a library sits on one page — no deep folder hierarchies — and All Libraries opens as a card grid (Modern view) or a collapsible tree. Admins rearrange Library order and color-code icons to prioritize what matters.
- Compact / Large / Card — a display layout per category.
- Modern and Tree views — browse every library as cards or as a tree.
- Color-coded icons — visual priority and category cues.
- Drag-and-drop ordering — admins arrange what's most important.
Reach Every Employee — Including Frontline
Position Libraries as a shared space that promotes transparency across teams and locations. Frontline-friendly design works on any device, no desktop required. Role-based visibility ensures the right content reaches the right people — no email or VPN required.
- Frontline-friendly — works on any device, no desktop required.
- Role-based visibility — right content for the right audience.
- Cross-team sharing — break down information silos.
- No email needed — reach frontline workers where they are.
When Resources Scatter, Employees Struggle
The average employee spends nearly 20% of the workweek searching for information.
Endless Tool Switching
Employees log into SharePoint, Google Drive, email attachments, and a dozen other apps just to find one document — killing productivity.
Policies Hidden In Inboxes
Critical HR policies, compliance procedures, and onboarding materials get buried in email or forgotten folders — leaving teams uninformed and exposed.
Outdated Content Everywhere
When resources spread across systems with no governance, employees can't tell which version is current — leading to errors and compliance gaps.
Frontline Workers Left Out
Deskless employees without corporate email or laptop access are often cut off from vital tools, forms, and resources.
No Single Owner Per Document
When the original author leaves, no one knows who owns the policy or SOP. Updates stall, content drifts, and employees lose trust in what's published.
Search Returns Nothing Useful
Keyword search across SharePoint folders rarely finds the right document. Employees give up and ask a colleague — turning every lookup into a Slack ping.
Libraries In Practice
A practical scope check: what the app covers, which controls matter, and the workflows teams usually run first.
Core workflow
Create branded library spaces with custom icons, colors, descriptions, and multiple view modes.
Controls that matter
Permissions & Visibility includes Library-level visibility: all users or specific audiences and Audience rules by department, group, location, job family, job title, role, or individual user.
Scope and specs
Useful specs: Media upload max size per item: 100 MB; Library name max length: 100 characters; Library description max length: 500 characters.
Employee resource hub
HR creates a library of essential forms, policies, and benefit guides so employees can find everything they need in one organized space.
Department knowledge base
A department manager builds a library of process documents, templates, and reference links accessible only to their team.
New hire starter pack
An onboarding library contains day-one documents, training links, and IT setup guides targeted to new employees by role.
Connected To The Rest Of MangoApps
→ Wikis
Build living, collaborative wikis for team knowledge, onboarding guides, and SOPs. Linked from Libraries for one-step navigation.
→ Drive
Drive is where people and teams keep their everyday files, with sharing and version history; Libraries publishes a curated catalog to an audience. Each keeps its own files.
→ Department Sites
Each department gets its own branded site with embedded Libraries, news feeds, and tools — a focused digital home per team.
→ Content Governance
The Governance Engine flags stale, broken, and ownerless content on a review schedule, so the people responsible keep Libraries accurate.
→ AI Search
AI surfaces the most relevant resources across Libraries and the rest of the platform — beyond keyword search.
→ Training
Host training materials, course handouts, and reference guides in Libraries that link directly to LMS modules and learning paths.
REPLACES POINT TOOLS
One resource library instead of a SharePoint site nobody finds
Most companies pin links across a SharePoint resource site, a Confluence space, a Notion page, and a wiki — and frontline staff find none of them. Libraries centralizes resources where the workforce already is.
SharePoint resource sites
The default "where we put links and files" portal in M365 shops
- Frontline staff reach the resource without a Microsoft 365 license
- Curate by HRIS audience — location, department, job title, role — not by manual SharePoint groups
- Search returns approved resources, not random orphaned files in subsites
Confluence spaces
Atlassian's wiki/spaces, often used as resource hubs
- Single per-employee suite license — no separate Confluence contract per user
- Built for the frontline — browsing for deskless staff, not a desk-worker information architecture
- Resources tie to chat, tasks, and recognition natively — not embedded iframes
Notion or Coda team pages
General-purpose docs tools repurposed as resource hubs
- Resources scope by live HRIS audience, not by sharing settings on every page
- Frontline staff actually log in — same app they use for shifts and pay
- One identity and permissions perimeter instead of a separate vendor's
Linktree-style internal link page
A hand-curated list of links someone maintains in their spare time
- Audience scoping, search, and recommendations — not a static list
- Each resource can name its owner and is flagged when it goes stale, not "Sarah forgot to update the page"
- Searchable and personalized — not just an alphabetical list everyone scrolls
PLATFORM ADVANTAGE
Libraries inherits everything else MangoApps already does
A standalone resource portal has to build, buy, or integrate each of these. Libraries gets them for free because the platform already runs them.
HRIS-aware audiences
Each library can scope by department, location, job family, job title, role, group, or named people from the live HRIS — no parallel audience list.
Identity & SSO
Inherits SAML/OIDC SSO and SCIM. New hires see the right libraries on day one based on their HR record — no portal-permission ticket.
AI search & semantic
Full-text and semantic search across every resource the user is permitted to see — answers grounded in the library, not the public web.
Ownership & review
Every resource records who added it and who last updated it, plus its owner and when it was last reviewed.
Mobile app & push
Frontline staff find the right job aid in the app they already opened — no second login, no corporate email required.
Answers in your language
Ask AI replies in the language each person asks in, so staff can ask for a resource in their own language.
INDUSTRY FIT
Built for organizations where the resource hub has to find the frontline
Libraries fits operators whose policy, training, and reference materials need to reach a deskless workforce, not a corporate-laptop one.
Retail
Store-level operating procedures, promo playbooks, and brand assets surface to associates in the app they already use for shifts.
Healthcare
Clinical SOPs, drug reference, and policy resources scoped by unit and role — with an owner and review date on each resource.
Manufacturing
Job aids, schematics, and safety bulletins in the worker's preferred language on shared kiosks and personal devices.
Field Service
Service manuals, asset specs, and warranty docs attached to the same app technicians dispatch and log work from.
Hospitality
Property-specific operating standards, brand playbooks, and event preparation docs scoped by property and brand.
WHY MANGOAPPS WINS
One platform beats a stack of point solutions on every axis
The case Ops, IT, HR, and Knowledge Management all share — and the one a standalone resource portal structurally cannot answer.
Cheaper than the stack
One per-employee suite license replaces SharePoint resource sites, Confluence spaces, Notion seats, and the linktree-style page bolted on top.
More secure
One identity perimeter and one set of roles and permissions across every resource. Nothing extra for security to certify.
Easier to deploy
Already deployed if you have MangoApps. Build the first library, scope by existing HR audience, publish the same day.
Easier to use
Frontline staff find the resource in the app they already opened — one login, semantic search, native preview on mobile.
Easier to manage
Curators publish into HRIS audiences — no parallel permission groups to keep in sync as people change roles.
Easier to extend
A new resource type (form, video, link, file) is a new content block — no separate portal integration to bolt on.
AI is actually better
Libraries AI returns answers grounded in the resources the user can see — using cross-app context (chat, task, training) — under the same permission model as every other agent.
Pair Libraries With AI
Libraries AI handles curated knowledge libraries and asset indexing; Drive AI (Admin) creates folders, shares and revokes access, and restores file versions in Drive, confirming each change first.
Libraries AI
Curated knowledge libraries and asset indexing in chat.
Customer Success
How Organizations Centralize Resources
Customer Case Studies
Webinars
Customer Case Studies
Customer Case Studies
Customer Case Studies
Video Case Studies
I think our work product would not be as strong if we didn’t have a centralized place to save our 70 years of experience and the thousands of documents that my colleagues create every day. Being able to access that in a moment’s notice is absolutely amazing.
Annie Bidwell
Senior Director
CCS Fundraising
Frequently Asked Questions
Web app links, uploaded files (docs, PDFs, spreadsheets), uploaded videos, forms, wiki pages, images, and external URLs — all organized in one consistent interface. Categories give intuitive browsing.
Role-based access controls who can view, edit, and manage each Library. Publish company-wide, to a department, or to select user groups. Who can add or remove items is set separately for each Library.
Yes. Library widgets embed on any intranet page, homepage, or department site — so frequently-used resources surface exactly where employees already work.
Each resource can name an owner, and an admin can set an expiry period for library content. The Governance Engine scans every week, flags content that is overdue for review, stale, expired, broken, or ownerless, and reminds the people responsible for the library. Flagged resources stay available while they are fixed.
Every resource in every Library is indexed by AI-powered semantic search — beyond keywords. Employees find content by meaning, not just exact match. Permissions are respected; users only see what they're authorized to.
Let's Talk
Every team. Every employee. Every workflow. One AI platform — built for the frontline. Since 2008, trusted by 2 million+ users with an NPS of 78.
Why Choose Us?
- Frontline AI: Governed AI for every employee and workflow.
- Top Security: HITRUST, ISO & SOC 2 certified.
- Exceptional UX: Delightful on mobile and desktop.
- Proven Results: 98% customer retention rate.
Rolled out to every employee at AutoZone (125,000), PetSmart (50,000+), A.S. Watson and Raley's (20,000) — and at larger retailers we are not permitted to name.
Prefer to explore first? Ask AI about Resource Library & Internal Content Hub →