Brand & Theme

Brand & Theme

1. What it is

Brand & Theme is where an administrator gives the whole workspace its look: colors, logo and browser-tab icon, fonts, the sign-in page, the left navigation, the phone’s colors and, for anything else, Custom CSS. One setting reaches every page, every phone page, emails, PDFs and the public portals that follow the workspace brand. A portal styled on Portals › Branding uses what is set there and follows this brand where it is left blank; the vendor portal has no branding page of its own — it takes the Brand color from here and shows the vendor’s name rather than a logo.

• Where: Admin → Settings → General Settings, then Customize Theme on the Brand & Theme card. The page is called Brand & Theme Settings. Searching the Settings Hub for “brand”, “logo” or “colors” finds it too.
• Who: the Administrator or Super Admin role. Managers and members cannot open it — they ask an administrator. Each person can still choose dark mode for themselves (section 3).
• One draft, applied at once: everything you change waits on the page, in a live preview on the right, until you click Apply Theme. The pill at the top reads Matches applied theme when nothing is waiting. Undo steps back one change, and Hold to Compare shows the applied theme while you hold it. Leaving the page with changes not applied asks before discarding them.

2. Standing it up

1. Go to Admin → Settings → General Settings and click Customize Theme on Brand & Theme.
2. To start from your website, click Get my brand from my website (section 4). Or pick a look under Start From a Look, or start from the colors.
3. Choose a Style: Classic or Bold (section 3).
4. Open Colors and set your Brand and Accent colors.
5. Open Logo & Favicon and upload your logo and favicon.
6. Look at the preview, then click Apply Theme. Nobody sees any of it until you do.

3. How it fits together

The sections on the page, in order (some workspaces also see a card for their public portals and one for the company’s character):

Section	What it holds
Brand from your website	Get my brand from my website — reads your logo, favicon and colors from your website and builds a look around them (section 4)
Style	Classic or Bold — one look for every page and the phone
Start From a Look	Built-in looks (Professional Green, Ocean Blue, Forest Green, Sunset Orange, Midnight Purple, Corporate Gray) and the presets you saved
Colors	Your Brand and Accent colors, and Company colors — up to 12 colors your company names, which colour choosers across the apps offer
Logo & Favicon	The logo, its Header Background (which can be transparent) and the favicon
Sign-in page	A panel image and a message beside the sign-in form
Navigation	The top bar and the six Left Navigation colors, the flyout colors, and Rail Colors by Group
Surfaces & Shape	Page, card and dialog backgrounds, borders and shadows, and how card and dialog headers and dialog footers are drawn. Corners and card spacing come from the Style
Typography & Text	Heading and body fonts, base size, text colors, and Brand fonts you upload
Status Colors	Colors for success, error, warning and information messages
Mobile App	The phone’s Header (background and text) and Bottom Navigation (background, active and inactive icons)
Advanced	Custom CSS

The difference between the Classic and Bold styles

The Style card sets one look for every page and the phone: corners, title size and weight, how buttons and icons are drawn, and card spacing on desktop. Classic is today’s look — compact titles and brand-colored icons — and changes no colors. Bold has large, heavy titles, roomy white tiles with rounder corners and icons in colored chips. Choosing Bold also fills in white bars with your Brand color on the current page, a light gray page, dark text, 16px body text and plain card headers; change any of them before you apply. Your Brand and Accent colors and your logo are kept either way.

Why a color can look different from the one you picked

A color pair too low in contrast is adjusted on the page so its text stays readable, at 4.5:1 for text — that is why a button can look slightly darker or lighter than the Brand color you typed. While you edit, a field whose color is too low in contrast shows a warning with its reading, and Fix it for me deepens or lightens the color until it clears (your Brand color stays your brand, only nudged). The preview shows what people will see. After you apply, a Some colors are hard to read note at the top of the page lists the readings under Show the readings, with Help me fix beside each one; you can still save colors below 4.5:1.

Dark mode is each person’s choice

On desktop, anyone turns it on with the Dark Mode switch in the account menu (click your picture, top right). It is remembered on that browser, and it starts in light mode. On a phone, the app follows the phone’s own dark or light setting. Your theme has no separate dark colors: in dark mode the platform darkens or lightens your colors to suit, and the phone header turns dark grey whatever color you chose.

What saves without Apply Theme

Company colors, uploaded brand fonts and Rail Colors by Group save the moment you add them. Uploading a font changes nothing on screen until you pick it as a Heading or Body font and apply.

Undo a change: Restore, Reset to Default and Import

The last five looks you replaced are kept under Recent Changes, and fifteen older ones under Older changes. Each card says until when that look was in use and who changed it, and has a Restore button that says what it would change. Admin → System Audit Logs lists the same changes (type Business theme), with the values before and after.

Action	Changes	Leaves as they are
Restore	The style (Classic or Bold), colors, fonts, component styles, mobile colors and Custom CSS	Logo, favicon, the logo’s Header Background, sign-in page, company colors and rail color overrides
Reset to Default	The style back to Classic, and colors, fonts, component styles, mobile colors and Custom CSS to the defaults. It also deletes every rail color override, which Restore cannot bring back — use Save as Preset first to keep them	Logo, favicon, the logo’s Header Background, sign-in page and company colors. The look you had stays under Recent Changes
Import Theme	The style (when the file has one), colors, fonts, component styles and Custom CSS, from a file another workspace exported with Export Theme	Logo, favicon, sign-in page, rail color overrides, brand fonts and company colors
Save as Preset	Nothing yet — it keeps the current look, with its logo, favicon and rail color overrides, under Start From a Look. Pick it there, then click Apply Theme	—

4. Running it

Getting your brand from your website

1. On Brand & Theme, click Get my brand from my website (it reads Review my brand kit once a scan has run).
2. Enter your company’s website and click Scan website.
3. Review what it found: the colors that become your Main color (the left rail, buttons and links), Accent and Header, the logo options and the favicon. You can change any of them or pick another from the colors found; where the kit adjusted a color from your website, Use what we found beside it puts back the exact color it found.
4. Click Use on the page. The kit fills the form and the preview; nothing changes for anyone until you click Apply Theme.

The Brand from your website card appears only when AI company research is on for your account. Without it, set the colors and upload the logo by hand; contact support to turn research on.

Logo and favicon

1. Open Logo & Favicon.
2. Upload the Logo: PNG, JPEG or WebP, about 600×200, up to 300 KB. If it has a transparent background, set the Header Background behind it.
3. Upload the Favicon — the icon in the browser tab: ICO or PNG, up to 100 KB. A square PNG of 192×192 or larger is also the home-screen icon when someone adds the workspace to a phone’s home screen; otherwise the logo is used there.
4. Click Apply Theme.

Changing what the sign-in page looks like

The sign-in page’s look is set in the Sign-in page section of Brand & Theme: a panel image beside the sign-in form, and a message.

1. Expand Sign-in page.
2. Add a Panel image: PNG, JPG or WebP, 1200×1600 or larger, up to 5 MB. It fills the panel beside the sign-in form, cropped to fit. It shows on screens 768px and wider.
3. Type a Message of up to 500 characters, such as who to call when someone can’t sign in. It shows on every screen size, as plain text.
4. Click Apply Theme. The image and message appear on the sign-in, password-reset, one-time-code and two-step verification pages. On a phone the message appears too — on the page that offers the mobile app and on the phone’s own sign-in pages — without the image.

Which sign-in options appear (SSO, passwords) is set on SSO Configuration and Sign-in Policies in the Settings Hub, not here (see Security & Sign-On).

Uploading a brand font

1. In Typography & Text, under Brand fonts, click Upload font.
2. Choose a WOFF2, WOFF, TTF or OTF file of up to 2 MB. Give it a Family name and a Type (serif or sans serif).
3. Confirm Our licence lets us use this font on our website and apps. The platform records who confirmed it and when.
4. Leave This font’s licence allows embedding in email off unless your licence allows it. While it is off, email uses Georgia for a serif font and a standard sans serif otherwise.
5. Use Add a weight to upload Bold or Italic as separate files, so bold text uses the real bold.
6. Pick the font as the Heading or Body font at the top of the section, then click Apply Theme. Uploads save immediately, but nobody sees the font until you pick it and apply.

A workspace can hold up to 24 font files. If you remove a font that is in use, that text falls back to a standard font until you pick another. The Heading and Body lists also offer a set of web fonts; fonts you upload are listed first, under Your brand fonts.

Giving a group its own left navigation colors

1. Open Navigation and, under Rail Colors by Group, click Add override.
2. Give it a Label, choose Who gets these colors (a group from Groups), and set the left navigation colors to change — a blank one keeps the workspace color.
3. Set its Priority and keep it Active. When someone is in two groups, the first active override wins (lowest Priority number).
4. Click Add override (Save changes when editing one). It applies at once, without Apply Theme.

It changes the desktop left navigation only; the phone header keeps the workspace colors. Membership changes reach the left navigation within 15 minutes. Reset to Default deletes these overrides.

Company colors

Under Colors, Add a color names a color your company uses, so color choosers across the apps offer it (up to 12). A color nothing uses can be removed; a color something uses has Retire instead — it stays where it is used and is no longer offered. Remove unused colors clears every unused one.

Styling with Custom CSS

The Custom CSS box under Advanced applies to desktop pages and phone pages. It is applied after the theme, so it overrides the settings above it. To style phone pages only, start a rule with [data-surface="phone"]. It takes effect when you click Apply Theme, and Restore, Reset and Import replace it with the look they bring back.

Copying your theme to another workspace

Another workspace here means another organization’s Brand & Theme — a separate OneMango workspace, not a project space in the Workspace app.

1. On this workspace’s Brand & Theme, click Export Theme. It downloads a JSON file.
2. On the other workspace’s Brand & Theme, click Import Theme and choose the file. It replaces that workspace’s style, colors, fonts, component styles and Custom CSS (see the table in section 3).
3. Upload the logo and favicon there by hand; the file does not carry them.

5. Settings

Setting	Where	Default	What it changes
Style	Style card	Classic	Corners, title size and weight, how buttons and icons are drawn, card spacing on desktop
Brand color	Colors	The platform blue	Buttons, links and active states everywhere, adjusted where needed to stay readable
Rail Colors by Group	Navigation	None	One group’s own desktop left navigation colors
Mobile header background	Mobile App	The left navigation rail color, else the Brand color	The phone’s top bar (dark grey in dark mode)
This font’s licence allows embedding in email	Brand fonts → Upload font	Off	Whether email links your brand font or uses the fallback
Dark Mode	Account menu (each person)	Off	That person’s desktop pages, on that browser

6. When something looks wrong

• “My button isn’t the color I picked.” The page adjusted a color too low in contrast so its text stays readable. Use Fix it for me on the field’s warning, or choose a deeper color.
• “I changed the colors and nobody sees them.” The change is still a draft until Apply Theme. The pill at the top says whether the page matches the applied theme.
• “Someone’s left navigation is a different color from mine.” They are in a group with a Rail Colors by Group override.
• “My phone looks different from my computer.” The phone takes its top bar and bottom navigation from Mobile App, and follows the phone’s own dark setting.
• “I want last week’s look back.” Find it under Recent Changes (or Older changes) and click Restore.
• “Who changed our theme?” The newest card under Recent Changes names who made the last change and how long ago. Admin → System Audit Logs lists every change too (type Business theme), with the colors before and after.

7. More help

• Business Profile & General Settings — the other General Settings cards.
• Settings Hub & Navigation — finding any admin setting.
• Company Profile — the facts about your company that apps reuse.
• Mobile — What Employees Get — how the phone pages look and work.
• Dashboards & Widgets — how the Style shapes cards and widgets.