What Ideas does
Ideas gives every employee a place to propose improvements and gives the organization a transparent, accountable way to act on them. Anyone can submit an idea, the crowd upvotes and discusses, reviewers prioritize with a consistent scoring model, and ideas move through a lifecycle everyone can see — from first submission to implemented or declined. Every screen reads live from your workspace settings and lifecycle-stage configuration, so the app reflects how your organization works.
The loop is simple: submit → upvote & discuss → review & score → move through the lifecycle → implement.
Roles
- Submitters (all employees, or a configured group) post ideas, upvote, and comment.
- Reviewers (members of a review panel) score ideas, move them between stages, and work the Review Queue.
- Admins configure submission audience, voting style, lifecycle stages, campaigns, and notifications; they also see Analytics and can export to CSV.
Submitting and voting
- Post an idea with a title and description. Optional: attach files, assign it to a campaign, and set a voting close date. AI writing assistance (“Draft with AI”) can expand a one-line title into a full description, which you can edit or undo before posting.
- Duplicate detection runs as you submit: if your title closely matches existing ideas, you’re shown the matches so you can add your vote instead of fragmenting support.
- Voting is a single upvote by default (click to support, click again to remove). Admins can switch to a thumbs Yes/No style.
- Discussion is threaded with one level of replies.
RICE scoring
Reviewers prioritize ideas with the RICE model — Reach × Impact × Confidence ÷ Effort:
- Reach — how many people the idea affects in a given period.
- Impact — how much it moves the needle for each person.
- Confidence — how sure you are about the reach and impact estimates.
- Effort — the cost to deliver it.
The resulting score ranks ideas in the Review Queue, which also plots an impact·effort matrix so quick wins and big bets are obvious at a glance.
Lifecycle stages
Admins define an ordered list of lifecycle stages, each in one of four categories — Entry, Active, Implemented, or Declined. Stages drive every screen and metric: the feed’s stage filter, the dashboard funnel, and time-in-stage analytics all read from this configuration. Reviewers move an idea between stages with a note, which is recorded in the audit log and posted into the idea’s discussion so the “why” is visible.
Campaigns
Campaigns gather ideas around a focused, time-boxed theme (for example, “Mobile Experience 2026”). A campaign can route its ideas to a chosen reviewer panel and automatically closes on its end date. Campaign membership is optional — ideas can stand alone.
Audit log
Every idea carries a complete audit log: each stage move, score change, and content edit is recorded with who did it and when. This gives reviewers and admins a defensible trail of how an idea was evaluated.
Analytics
Admins see pipeline analytics: total ideas and per-stage counts, an ideas-by-stage funnel, implementation rate, average time in stage (reconstructed from the audit trail), submissions over time, campaign performance, and top contributors. The current view can be exported to CSV.
Navigation
The Ideas sidebar adapts to your role: Dashboard and All Ideas for everyone, All Campaigns when campaigns are enabled, My Review Queue for reviewers and admins, and Analytics + Manage Settings for admins.
Getting started
- An admin enables Ideas from the Apps Marketplace (it’s licensed per tenant).
- In Manage Settings, set who can submit, the voting style, lifecycle stages, and notifications. You can load demo data to see a populated board immediately.
- Announce the first campaign to give people a reason to contribute.
- Assign a reviewer panel so submitted ideas get scored and moved promptly.