Classifieds App Overview
Turn your workplace into a trusted community marketplace where employees can buy, sell, give away, request, and offer services—all within the safety of your organization’s internal network.
What is Classifieds?
Classifieds is your organization’s internal marketplace. Employees post listings to sell items they no longer need, give things away for free, request items they’re looking for, or advertise services they can provide to colleagues. Every transaction stays within the company, creating a trusted peer-to-peer exchange built on existing workplace relationships.
Core Value Proposition:
- 🛒 Internal Marketplace — Buy, sell, and trade with trusted colleagues
- 🎁 Free Giveaways — Reduce waste by rehoming items within the team
- 🔧 Services Board — Discover skills and services offered by coworkers
- 🛡️ Safe & Moderated — Admin controls, keyword filtering, and community reporting
How It Works
Listing Lifecycle
┌──────────────────────────────────────────────────────────────────────┐
│ CLASSIFIED LISTING LIFECYCLE │
├──────────────────────────────────────────────────────────────────────┤
│ │
│ ┌──────────────┐ │
│ │ EMPLOYEE │ │
│ │ CREATES │ │
│ │ LISTING │ │
│ └──────┬───────┘ │
│ │ │
│ ▼ │
│ ┌──────────────────┐ YES ┌──────────────────┐ │
│ │ Admin Approval │─────────▶│ PENDING APPROVAL │ │
│ │ Required? │ │ (awaiting review) │ │
│ └──────┬───────────┘ └──────┬────────────┘ │
│ NO │ Admin│Approves │
│ │ │ │
│ ▼ ▼ │
│ ┌──────────────────────────────────────┐ │
│ │ ACTIVE LISTING │ │
│ │ (visible, searchable, browsable) │ │
│ └──────┬──────────┬──────────┬─────────┘ │
│ │ │ │ │
│ ▼ ▼ ▼ │
│ ┌──────────┐ ┌──────────┐ ┌──────────┐ │
│ │ FULFILLED│ │ EXPIRED │ │ DELETED │ │
│ │(sold/done│ │(auto or │ │(owner or │ │
│ │ by owner)│ │ manual) │ │ admin) │ │
│ └──────────┘ └─────┬────┘ └──────────┘ │
│ │ │
│ ▼ │
│ ┌──────────────┐ │
│ │EXTEND EXPIRY │ │
│ │(re-activate) │ │
│ └──────────────┘ │
│ │
└──────────────────────────────────────────────────────────────────────┘
Four Listing Types
┌───────────────────────────────────────────────────────────────────┐
│ LISTING TYPES │
├───────────────┬───────────────┬───────────────┬───────────────────┤
│ FOR SALE │FREE / GIVEAWAY│WANTED/REQUEST │SERVICES OFFERED │
├───────────────┼───────────────┼───────────────┼───────────────────┤
│ • Set a price │ • No cost │ • Describe │ • Advertise a │
│ • Currency │ • First-come │ what you │ skill or │
│ displayed │ first-serve │ need │ service │
│ • Contact to │ • Great for │ • Budget is │ • Set hourly or │
│ negotiate │ decluttering│ optional │ flat rate │
│ │ │ │ │
│ 💰 $280.00 │ 🎁 Free │ 🔍 Wanted │ 🔧 $50/session │
└───────────────┴───────────────┴───────────────┴───────────────────┘
Key Features
🏠 Home Dashboard
The home page provides an at-a-glance summary of marketplace activity.
| Widget | Description |
|---|---|
| Active Listings | Total number of live listings across the organization |
| My Listings | Count of your own active listings |
| Free Items | Number of free giveaway items currently available |
| My Favorites | Listings you have saved for later |
| Browse by Category | Visual category cards with icons, colors, and listing counts |
| Recent Listings | Latest listings with photo thumbnails, price, and poster info |
| Popular Listings | Most-viewed listings from the past week |
| Expiring Soon | Your own listings approaching their expiry date |
🔍 Browse & Search
Find exactly what you’re looking for with powerful filtering and sorting tools.
| Feature | Description |
|---|---|
| Category Filter | Filter listings by any active category |
| Listing Type Filter | Show only For Sale, Free, Wanted, or Services |
| Text Search | Search across title, description, and tags simultaneously |
| Photos Filter | Show only listings that include photos |
| Free Only | Quick toggle to show only free giveaway items |
| Sort Options | Sort by Newest, Most Popular (views), Most Favorited, or Oldest |
| Pagination | Browse results 20 at a time |
Use Case: An employee looking for free office furniture filters to “Free / Giveaway” items in the “Furniture” category and finds a bookshelf from a colleague who’s moving.
📝 Creating a Listing
Post items or services in seconds with a streamlined creation form.
| Field | Details |
|---|---|
| Title | Up to 100 characters describing your item or service |
| Description | Up to 2,000 characters with full details |
| Listing Type | For Sale, Free/Giveaway, Wanted/Request, or Services Offered |
| Category | Select from admin-defined categories (can be required) |
| Price | Required for For Sale items; must be zero for giveaways |
| Location | Where the item can be picked up or service delivered |
| Contact Method | Internal Chat, Email, or Both |
| Tags | Comma-separated keywords to improve searchability |
| Photos | Up to 5 photos (configurable; JPG, PNG, GIF supported) |
| Videos | Up to 1 video (configurable; MP4, MOV, AVI supported) |
Auto-Expiry: Listings automatically expire after a configurable number of days (default: 30). Expired listings can be extended by the owner or an admin.
Posting Limits: Admins can set a maximum number of active listings per user (default: 10) to prevent any single person from flooding the marketplace.
📋 My Listings
Manage all your posted listings from one place.
| Status | Meaning |
|---|---|
| 🟢 Active | Live and visible to all employees |
| 🟡 Pending Approval | Submitted but awaiting admin review |
| 🔵 Fulfilled | Marked as sold, claimed, or completed |
| 🟠 Expired | Past the auto-expiry date (can be extended) |
| 🔴 Deleted | Removed by owner or admin |
Available Actions:
- Edit — Update title, description, price, photos, and more (active or pending listings)
- Mark as Fulfilled — Indicate the item was sold or service completed, with optional notes
- Extend Expiry — Re-activate an expired listing for another cycle
- Delete — Soft-delete a listing (admins can also delete any listing)
❤️ Favorites
Save interesting listings to revisit later.
| Feature | Description |
|---|---|
| Toggle Favorite | Click the heart icon on any listing to save or unsave it |
| Favorites Count | Each listing shows how many people have favorited it |
| My Favorites Page | Dedicated view of all your saved listings |
| AJAX Support | Favoriting works via JSON responses for a seamless experience |
Favorites can be enabled or disabled globally by an admin.
🏷️ Categories
Organize listings into clear, browsable categories.
| Feature | Description |
|---|---|
| Custom Icons | Each category has a Font Awesome icon (e.g., laptop, couch, car) |
| Custom Colors | Hex color codes for visual distinction |
| System Categories | Pre-built categories that cannot be deleted |
| Custom Categories | Admin-created categories tailored to the organization |
| Sort Order | Categories display in a defined order |
| Active Counts | Each category shows its number of active listings |
Default Categories (from sample data): Electronics, Furniture, Vehicles, Books & Media, Sports, Services.
🚩 Reporting & Moderation
Keep the marketplace safe with community-driven reporting and admin oversight.
User Reporting:
| Report Reason | When to Use |
|---|---|
| Inappropriate Content | Listing contains offensive material |
| Spam or Duplicate | Repeated or junk postings |
| Fraudulent or Misleading | Listing details are deceptive |
| Prohibited Item | Items not allowed by company policy |
| Other | Custom reason (description required) |
Users cannot report their own listings, and each user can only report a given listing once.
Admin Report Management:
┌──────────────────────────────────────────────────────────────────┐
│ REPORT MODERATION WORKFLOW │
├──────────────────────────────────────────────────────────────────┤
│ │
│ ┌──────────────────┐ │
│ │ USER SUBMITS │ │
│ │ REPORT │ │
│ └──────┬───────────┘ │
│ │ │
│ ▼ │
│ ┌──────────────────┐ │
│ │ PENDING REVIEW │◀─── Appears in Admin Reports dashboard │
│ └──────┬───────────┘ │
│ │ │
│ ├───────────────────┬───────────────────┐ │
│ ▼ ▼ ▼ │
│ ┌────────────┐ ┌────────────┐ ┌────────────┐ │
│ │ REVIEWED │ │ RESOLVED │ │ DISMISSED │ │
│ │(confirmed │ │(issue was │ │(no action │ │
│ │ as valid) │ │ fixed) │ │ needed) │ │
│ └────────────┘ └────────────┘ └────────────┘ │
│ │
│ Bulk actions: Approve, Dismiss, or Delete multiple reports │
│ │
└──────────────────────────────────────────────────────────────────┘
| Admin Feature | Description |
|---|---|
| Report Dashboard | View all reports with status, category, and search filters |
| Report Details | See the reporter, listing, reason, and description |
| Individual Actions | Approve, dismiss, resolve, or delete a single report |
| Bulk Actions | Select multiple reports and approve, dismiss, or delete in batch |
| Admin Notes | Add internal notes when reviewing or resolving reports |
| Pending Count | Badge showing number of reports awaiting review |
🤖 Auto-Moderation
Proactively flag content before it goes live.
| Feature | Description |
|---|---|
| Keyword Filtering | Admin-defined keywords that auto-flag listings for review |
| Prohibited Categories | Block listings that match prohibited category keywords (e.g., weapons, alcohol) |
| Content Change Detection | Re-flags listings when title, description, or tags are edited with flagged terms |
| Moderation Notes | Auto-flagged listings include a note explaining why they were held |
When auto-moderation triggers, the listing status is set to “Pending Approval” regardless of the admin approval setting, and a moderation note is attached.
📱 Mobile Support
Full-featured mobile experience for browsing and posting on the go.
| Mobile Feature | Description |
|---|---|
| Browse Listings | Card-based browsable feed with category and type filters |
| Infinite Scroll | Loads more listings as you scroll (XHR partial rendering) |
| Listing Detail | Full listing view with photos, related listings, and actions |
| Create Listing | Post new listings directly from your phone |
| My Listings | Manage your listings with status filters and stats |
| My Favorites | View your saved listings |
| Toggle Favorite | Save or unsave listings with one tap |
| Mark as Fulfilled | Close out a listing from mobile |
| Report Listing | Flag inappropriate content from mobile |
⚙️ Admin Configuration
Admins configure the Classifieds app through seven setting tabs.
| Tab | Key Settings |
|---|---|
| General | Enable/disable the entire Classifieds feature |
| Posting | Max active listings per user, auto-expire days, require category, require location, allow anonymous contact |
| Media | Max photos per listing, max videos per listing, photo/video size limits, allowed image/video formats, max video duration |
| Moderation | Require admin approval for new listings, enable user reporting, auto-moderate keywords, prohibited categories |
| Notifications | Notify about new listings, responses, expiring listings, weekly digest emails |
| Privacy | Show poster department, allow cross-location viewing, admin access to all listings |
| Features | Enable favorites, view counter, price offers, listing sharing |
User Roles & Permissions
| Role | Capabilities |
|---|---|
| Employee | Browse listings, create/edit/delete own listings, favorite, report, mark as fulfilled, extend expiry on own listings |
| Manager | All employee capabilities |
| HR/Admin | All employee capabilities + edit/delete any listing, approve pending listings, manage reports (review, resolve, dismiss), bulk report actions, access configuration settings, load sample data |
| System Admin | All admin capabilities |
Navigation Tabs
The Classifieds sidebar provides quick access to all sections.
| Tab | Icon | Visible To |
|---|---|---|
| Home | Store | Everyone |
| Browse Listings | Search | Everyone |
| My Listings | Tag | Everyone |
| My Favorites | Heart | Everyone |
| Post Listing | Plus Circle | Everyone |
| Admin Reports | Flag | Admins only |
| Settings | Gear | Admins only |
Getting Started
For Employees
- Navigate to Apps → Classifieds
- Browse the Home dashboard to see recent and popular listings
- Use Browse Listings to search and filter for specific items
- Click Post Listing to create your first classified ad
- Add photos and tags to make your listing stand out
- Check My Listings to track status and manage your posts
- Save interesting finds with the Favorite button
For Managers
- Encourage team members to use Classifieds for decluttering and sustainability
- Promote the Services Offered category for skill-sharing across teams
- Use Free/Giveaway listings for redistributing unused team equipment
For Administrators
- Go to Settings to configure posting rules, media limits, and moderation
- Review and customize Categories to match your organization’s needs
- Set up Auto-Moderation Keywords to flag prohibited content automatically
- Monitor the Admin Reports tab regularly for community-reported issues
- Decide whether to require Admin Approval for all new listings or allow instant publishing
- Configure Notification settings to keep employees engaged
- Use Load Sample Data (available when the marketplace is empty) to demo the app with realistic listings
Best Practices
For Employees
- ✅ Add clear photos—listings with images get significantly more views
- ✅ Write descriptive titles with condition and key details
- ✅ Use relevant tags to help others find your listing via search
- ✅ Set a fair price and note if it’s negotiable in the description
- ✅ Mark listings as fulfilled promptly once the item is claimed
- ✅ Use Internal Chat as your contact method for the fastest response
For Administrators
- ✅ Start with auto-moderation keywords covering company policy violations
- ✅ Review pending reports within 48 hours to maintain trust
- ✅ Create categories that reflect what employees actually trade
- ✅ Set reasonable posting limits to keep the marketplace balanced
- ✅ Enable favorites and view counters—they drive engagement
- ✅ Consider whether admin approval is needed or if community reporting is sufficient
Related Resources
- Company Store App Overview — Redeem recognition points for merchandise and gift cards
Classifieds brings the convenience of a community marketplace into your workplace. Start posting today—whether you have something to sell, something to give, or a skill to share.
