Sites App Overview
Create stunning internal sites and knowledge bases with an AI-powered visual editor — no coding or design skills required.
What is the Sites App?
The Sites App is a modern intranet site builder that lets teams create, publish, and manage internal pages through a conversational AI editor. Instead of wrestling with templates and formatting, you describe what you want and the AI builds it live — a hero banner, a team directory, an FAQ section — all rendered instantly in a split-screen preview.
Core Value Proposition:
- 🤖 AI-Powered Building — Describe what you need in plain language, the AI builds it live
- 📄 48 Section Types — Hero banners, feature cards, FAQ, galleries, CTAs, and more
- 🔒 Content Governance — Review workflows, version history, audience restrictions, and content expiry
- 📊 Built-in Analytics — Track page views, engagement, and content health
At a Glance
| ⏱️ Setup Time | 🧩 Section Types | 📎 Asset Formats | 📱 Mobile Ready |
|---|---|---|---|
| 5 minutes | 48 layouts | 16 file types | Yes |
Perfect For:
- 🏢 HR & Internal Comms — Company portals, onboarding guides, policy hubs
- 👥 Teams & Departments — Team wikis, project pages, department homepages
- 📈 Leadership — Executive summaries, strategy pages, announcements
How It Works
Page Building Flow
┌─────────────────────────────────────────────────────────────────────┐
│ AI-POWERED PAGE BUILDING │
├─────────────────────────────────────────────────────────────────────┤
│ │
│ ┌──────────────┐ ┌──────────────┐ ┌──────────────┐ │
│ │ CREATE SITE │──▶ │ ADD PAGES │──▶ │ BUILD WITH AI │ │
│ │ Name + Type │ │ Title + Type │ │ Chat + Preview│ │
│ └──────────────┘ └──────────────┘ └──────┬───────┘ │
│ │ │
│ ┌────────────────────────────────────┘ │
│ ▼ │
│ ┌──────────────────────────────────────────────────────────────┐ │
│ │ SPLIT-SCREEN EDITOR │ │
│ │ ┌─────────────────────┐ ┌─────────────────────┐ │ │
│ │ │ LIVE PREVIEW │ │ AI CHAT PANEL │ │ │
│ │ │ (Drag & reorder │ │ "Add a hero with │ │ │
│ │ │ sections, hover │ │ our team photo" │ │ │
│ │ │ toolbars) │ │ │ │ │
│ │ └─────────────────────┘ └─────────────────────┘ │ │
│ └──────────────────────────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ ┌──────────────────┐ │
│ │ REVIEW & PUBLISH │ │
│ │ (Optional review │ │
│ │ workflow) │ │
│ └──────────────────┘ │
└─────────────────────────────────────────────────────────────────────┘
Content Lifecycle
┌──────┐ ┌──────────┐ ┌─────────────┐ ┌───────────┐ ┌──────────┐
│ Draft │───▶│ Review │───▶│ Published │───▶│ Expiring │───▶│ Archived │
│ │ │ (optional)│ │ │ │ (optional) │ │ │
└──────┘ └──────────┘ └─────────────┘ └───────────┘ └──────────┘
│
▼
┌──────────────┐
│ Versioned │
│ (snapshots │
│ on publish) │
└──────────────┘
Key Features
🤖 AI-Powered Page Editor
The heart of Sites is the split-screen editor: a live preview on the left, an AI chat panel on the right. Describe what you want — “Add a hero section with a background image” or “Create an FAQ with 5 questions about our benefits” — and the AI builds it instantly.
| Feature | Description |
|---|---|
| Split-Screen Editor | Live preview updates as you chat with the AI |
| Quick Suggestions | One-click buttons for Hero, Team, FAQ, and Contact sections |
| Drag & Reorder | Drag sections to rearrange page layout |
| Section Toolbars | Hover over any section to edit, duplicate, save as template, or delete |
| 48 Section Types | Hero, Feature Blocks, FAQ, Gallery, CTA, Team, Testimonials, Pricing, Timeline, and more |
| 10 Page Templates | Department Homepage, Company News, Team Wiki, Employee Onboarding, and more |
| 5 Visual Modes | Utility, Balanced, Editorial, Executive, Campaign |
Use Case: An HR manager needs an onboarding guide. They create a new page, type “Build an employee onboarding page with a welcome hero, a checklist of first-week tasks, key contacts, and an FAQ section” — and the AI generates the complete page in seconds.
🌐 Site Management
Organize content into sites — each site is a collection of related pages with its own membership and settings.
| Feature | Description |
|---|---|
| 5 Site Types | Team, Department, Company, Project, Knowledge Base |
| Site Membership | Owner, Editor, and Viewer roles per site |
| Publish & Archive | Draft > Published > Archived lifecycle |
| XML Sitemap | Auto-generated sitemap for SEO (when enabled) |
| 5 Site Templates | Team Site, Department Hub, Company Portal, Executive Portal, Knowledge Center |
📎 Asset Manager
A full-featured media library for managing images, documents, and videos used across all sites.
| Feature | Description |
|---|---|
| Upload & Organize | Drag-and-drop upload with automatic AI analysis |
| AI Analysis | Auto-generates alt text, tags, descriptions, and embeddings for every image |
| Discover Images | Search Unsplash and Pexels stock libraries, or scan any public web page for images |
| Bulk Import | Select multiple discovered images and import them in one click |
| Semantic Search | Find assets by meaning, not just keywords (powered by vector embeddings) |
| 7 Asset Types | Image, Video, Document, PDF, Spreadsheet, Presentation, Other |
| Source Tracking | Tracks whether each asset was uploaded, AI-generated, imported, or from stock providers |
Use Case: A communications team needs images for a new company page. They open Discover Images, scan the company’s public website, select the best photos, and import them all at once — with AI automatically generating alt text and tags for accessibility.
🔒 Content Governance
Enterprise-grade content management with review workflows, version control, and audience targeting.
| Feature | Description |
|---|---|
| Review Workflow | Request review > Reviewer approves/rejects/requests changes > Then publish |
| Version History | Every publish creates a version snapshot; compare any two versions side-by-side |
| Audience Restrictions | Restrict pages by department, location, job title, platform role, or individual user |
| Content Expiry | Auto-flag or archive pages after a configurable number of days |
| Content Health | Dashboard shows stale pages, expiring content, and governance findings |
| Scheduled Publishing | Set a future date/time for automatic publishing |
🌍 Multi-Language Translations
| Feature | Description |
|---|---|
| AI-Powered Translation | Translate pages into multiple languages using AI |
| Translation Status | Track each translation as Verified, Stale, Needs Review, or Unverified |
| Language Switcher | Readers switch languages directly on the page |
📊 Analytics & Insights
| Metric | Description |
|---|---|
| Total Views | Page view count with period-over-period delta |
| Unique Viewers | Distinct users who viewed pages |
| Top Pages | Most-viewed pages ranked by views |
| Top Viewers | Most active readers |
| Views Over Time | Bar chart showing daily/weekly view trends |
| Content Health | Stale pages, expiring content, scheduled publishes |
🧩 Section Templates
Save any section as a reusable template and insert it into other pages.
| Feature | Description |
|---|---|
| Save from Editor | Click the bookmark icon on any section toolbar to save it |
| Filter by Type | Browse templates filtered by section type |
| Insert into Pages | One-click insert at any position in a page |
💬 Comments & Social
| Feature | Description |
|---|---|
| Page Comments | Threaded comments with replies on any page |
| Bookmarks | Save sites and pages for quick access |
| Site Follows | Follow sites to stay updated on new content |
🔔 Notifications
| Type | Description |
|---|---|
| Page Publish | Notified when a page is published on a followed site |
| New Comment | Notified when someone comments on your page |
| Content Expiry | Notified when your content is approaching expiry |
| Governance Findings | Notified about stale or flagged content |
| Member Added | Notified when added to a site |
| Review Actions | Notified when review is requested, approved, or rejected |
🤖 AI Agent
The Sites AI Agent can be accessed through the Ask AI sidebar to help with site and page management conversationally.
- Build pages — “Create a team wiki with sections for our mission, team members, and resources”
- Search stock images — “Find photos of modern offices” (Unsplash & Pexels)
- Generate AI images — “Create an illustration of a diverse team collaborating” (DALL-E)
- Manage content — Edit sections, reorder layouts, update text through natural language
User Roles & Permissions
| Role | Capabilities |
|---|---|
| Employee | View published sites, create sites (if allowed), edit pages on sites where they are editor/owner, comment, bookmark, follow, upload assets, discover & import images |
| Manager | Everything employees can do, plus: see “All Sites” tab with all business sites |
| Admin | Full access: settings, analytics, bulk asset operations, CSV export, hard delete, manage all site memberships, approve/reject reviews, content governance |
How We Compare
| Feature | MangoApps Workforce | SharePoint | Confluence | Notion |
|---|---|---|---|---|
| AI Page Builder | Yes | No | Yes (limited) | Yes |
| 48 Section Types | Yes | No | No | No |
| Split-Screen AI Editor | Yes | No | No | No |
| Stock Image Search (Unsplash/Pexels) | Yes | No | No | Yes |
| Bulk Image Discovery from Web | Yes | No | No | No |
| AI Image Analysis (Auto Alt Text) | Yes | No | No | No |
| Content Review Workflow | Yes | Yes | Yes | No |
| Version History & Diff | Yes | Yes | Yes | Yes |
| Audience Restrictions | Yes | Yes | Yes (limited) | Paid |
| Content Expiry & Governance | Yes | Yes | No | No |
| Semantic Search (Vector) | Yes | No | Yes (AI) | Yes |
| Built-in Analytics | Yes | Yes | Yes | Paid |
| Unified Platform | Yes | Partial | No | No |
Why MangoApps Workforce?
- 🔗 Unified Platform — Sites works seamlessly with Forms, Training, Recognition, and 50+ other apps in one system
- 💰 No Hidden Costs — All features included: AI builder, stock images, analytics, governance
- 🤖 AI-Native — The editor IS the AI — not an add-on, but the primary building experience
Getting Started
For Employees
- Go to Sites in the left sidebar
- Browse published sites on the Dashboard or My Sites tab
- Bookmark pages you visit often for quick access
- Comment on pages to share feedback with authors
For Site Editors
- Open a site where you have editor access
- Click “New Page” and give it a title
- In the AI editor, type what you want: “Add a hero with a welcome message”
- Watch the preview update live, then click “Publish”
For Administrators
- Go to Settings to configure features (analytics, comments, review workflow, etc.)
- Set Who Can Create Sites to control which roles can create new sites
- Use “Generate Sample Data” to populate demo sites for your team to explore
- Monitor content health in the Analytics tab
Best Practices
- Use the AI editor for first drafts — it’s faster than building manually
- Save reusable sections as templates (e.g., standard headers, contact blocks) to maintain consistency
- Enable content review for public-facing or policy pages to ensure accuracy before publishing
- Set audience restrictions on sensitive pages (HR policies, executive updates) rather than creating separate sites
- Use Discover Images to bulk-import relevant photos from your company website into the asset library
- Enable version history so authors can compare changes and roll back if needed
Frequently Asked Questions
Q: Do I need design skills to build a page?
A: No. The AI editor builds pages from natural language descriptions. Type “Create a team page with a hero, member cards, and a contact section” and the AI generates it. You can then drag to reorder, edit individual sections, or ask the AI to refine.
Q: Can I restrict who sees a page?
A: Yes. Enable “Audience Restrictions” in Settings, then on any page’s settings, toggle visibility restrictions and add rules by department, location, job title, platform role, or individual user.
Q: How does the content review workflow work?
A: Enable “Content Review Workflow” in Settings. When an editor tries to publish, they must first request review from a designated reviewer. The reviewer can approve, reject, or request changes. Only after approval can the page be published.
Q: What image formats are supported for assets?
A: JPEG, PNG, GIF, and WebP for images. The Asset Manager also supports PDF, Word, Excel, PowerPoint, MP4, WebM, and plain text files — up to 25 MB each.
Related Resources
- Sites AI Agent — How the AI assistant builds pages
- Apps Overview — Browse all available apps
Build your intranet in minutes, not months.