7 best ways to increase Team Collaboration within your workplace

best software collaboration

Organizations are finding it increasingly challenging to raise or maintain team collaboration within a department across the workplace. The challenge is getting team members to know each other better, to have team members thrive on each other for success, to increase communication within departments and employees. These challenges keep evolving with expanding offices across locations, departments, languages and cultures. It is a natural evolution of advanced technologies, where evolving teams no longer see the importance to collaborate, and it decreases. This article will show despite all these challenges that a workplace can maintain and even improve team collaboration at work.

Coming together is a beginning. Keeping together is progress. Working together is success. –Henry Ford

Team Building games.

Games are one of the best and most fun ways to build new relationships or amend old ones. It could be as simple as playing a favorite team sport, i.e., Basketball, Football, Disc Golf or even a Water-sport. Simple team building activities can also be very productive like a problem-solving game, and one such game is as follows; Choose an instructor that can build a sculpture with building blocks hidden a fair distance from the group. The rest of the team can be divided into teams of 3-4. All teams will be given the same building material so they can try and replicate the sculpture the instructor has created. The instructor can then place the sculpture away at a similar distance from the other groups. A member of each team can come up to look at the sculpture for 20 seconds and memorize it before returning to the team. Once they return to their team within 30 seconds, they should be able to instruct their team member how to build the instructors sculpture. After 5 minutes of trying to recreate the sculpture, another team member can take a look at the instructor’s sculpture before returning to their respective teams and continue trying to recreate it. The game can be repeated in this pattern till one of the teams manages to replicate the instructor’s sculpture. This game will teach your employees how to trust one another’s  judgment, problem-solving skills in a group, communicate efficiently and most importantly break the ice.

Streamlining Process.

Lack of goals is an issue that has the biggest effect on employee retention most employees leave start-ups or companies that have not developed a clear picture of their goals and how to achieve them. Breaking down company silos can help an employee reach out with valuable suggestion’s and feedback which can help streamline a company’s processes, this helps with team collaboration and if the proposal is considered or implemented it can make an employee feel like he belongs and is part of the bigger picture.

Encourage brainstorming and ask your team to come up with ideas around streamlining of processes and how to implement them.

Talent wins games, but teamwork and intelligence win championships.  — Michael Jordan

Use a Team Collaboration Portal.

There isn’t a better way to increase team collaboration than with a team collaboration software. The platform helps store share and train through videos, documents, video-conferences. With a simple search for your related topic or related employee skill, e.g., video editing skills, an employee can find the right information or person from across the world.

It also helps bring different departments and employees from across locations conversing and working together which otherwise would not be possible. Organizations with 100+ employees have people that know the existence of some of the other employee’s skills, culture, and personality. But because of the collaboration platform now converse on a day to day basis on various internal tasks, group activities, policy changes, project challenges, ideas, questions, and answers, etc.

Team Collaboration
Team Collaboration

Improving Employee Communication.

Improving Internal employee communication is not something organizations set time or have an assigned budget. Nevertheless, it is one of the most important aspects of any organizations success or failure. You could have some of the most talented individuals in the world, but without a cohesive team, an active and harmonious culture cannot be sustained.

Share Share Share: Organizations must entrust people to share information, challenges, feedback and mostly anything that will help to make processes and individuals more transparent. Sharing has to be backed up by reward and dialogue by the workplace.

Lead by example: Organizational heads and managers must lead by example, if you want employees to communicate you must have the organization’s decision makers do it first, this is performed through feedback and one-on-ones,

Use a collaboration tool: One of the major factors in enhanced communication, an enterprise tool that strengthens internal and customer communication with instant messaging, video and conference calls, task and project management. Collaboration tools in addition to saving the company millions in terms of traveling for a meeting and paperwork but it also increases employee productivity, helps keep the organization departments and decision makers on the same page at all times.

Use a mobile collaboration software: Most tools like MangoApps, Yammer and Slack have a mobile version. Mobile apps help keep employees connected on-the-go and on the move at all times around the world on various projects, assignments, and customer service needs.

Improving Engagement.

Increase the option of work from home, give employees the freedom to work from an environment more comfortable and stress-free, helps save travel and traffic time and improve accountability as well. Most workplaces don’t trust employees to complete work from home, but it is statistically proven, employees that work from home are more productive and happier compared to the usual 9-6 workers.

Events and activities as a whole company not only breaks the monotony but also encourages teamwork through collaboration.

Engage from day one instead of the largely dull PPT’s and filling out paperwork. Start with eagerness and curiosity. Help employees get to know their co-workers by pairing them with a mentor. Familiarize them with a positive culture by creating a perfect first impression.

Building Interdependence and Trust.

To create a sense of community and synergy in any team for success interdependence is a must. Success can be measured in targets complete, profit and loss but to achieve that, the employees working as a team, thriving on each other’s success and healthy competition is a must. An individual or a department cannot single-handedly achieve success within a workplace. Without cooperation, communication, and trust the most profitable companies will not be able to succeed on a long-run.

A common goal for team members, departments, and decision makers should all be on the same page to understand the one common goal. Why it is important and how it will be achieved together. The team member should be able to describe how their role will affect the out of success and failure. The understanding of mutual support of on-and-another is crucial for the success in achieving that goal.

Encourage people to socialize outside of work.

On most occasion, the term “mixing business with pleasure” is not a good idea but in creating a good working relationship at work and enhancing team collaboration it is an excellent idea to mix business with pleasure outside of work can boost, Interdependence, team collaboration, and communication.

Organize an event, ranging from playing at a sports field to visiting a waterpark or just going for a movie. Something where the whole team can come, distress and talk about all thing non-work.

Lunch: Invite a few team members for lunch preferable to someone’s house instead of a restaurant, which will help your colleagues understand you personally and where you live, it also helps them open up to be a lot more comfortable.

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