Bookmarks Module Upgraded to Libraries

Bookmarks module is getting a new name “Libraries” and evolving into a full-fledge module to compile, organize, manage, and share company-wide resources.

Libraries Use Cases & Default Seed Content

We are expecting our customers to serve a wide variety of their use cases with libraries using the dashboard/page libraries widget and the dedicated libraries module on primary navigation. Some of these use cases are listed here.

  • Apps Link Library – Location for application links
  • Employee Forms Library – Location for all employee forms
  • Marketing & Sales Library – Location for all marketing & sales resources
  • Employee Documents Library – Location for all employe resources & documents
  • Customer Procedures Library – Location for all customer resources, forms & documents
  • Workplace Practices & Policies Library – Location for all workplace practice & policy documents

 

New Library Creation & Management

  • Domain admins can create unlimited libraries & manage them
  • Each library has a name, description, icon, color and a setting to decide who can add items to a library
  • Each library can have categories to organize items in them
  • Libraries can be re-ordered, edited and deleted by domain admins

 

New Category Creation & Management

  • Domain admins can create categories under a library & manage them
  • Each category has a name and can be re-ordered, edited and deleted by domain admins

 Library Items

  • A library item can be added based on the permission set for the library by the domain admin
  • There are 6 type of items that can be added to any library. These include
    • Form
    • File
    • Post
    • Wiki
    • Simple Link
    • Conditional Link
  • Forms that have been shared can be added as items in the library
  • A form item allows the user to view the submissions they have made with ability to edit it (based on permissions)
  • Files that have full company permission or in public teams can be added as items in the library
  • Posts that are company posts or in public teams can be added as items in the library
  • Wikis that are in public teams can be added as items in the library
  • A simple link item has a title, URL, icon, color and description with option to open the link in new or current tab
  • A conditional link has a default condition which is required and shows the default link when no other conditions evaluate to true for a user. When a condition evaluates to true¬† then the associated link is shown.
  • A item can be moved from one library to another or from one category to another
  • A item can have a user-friendly name which is different from the original resource (document/wiki etc name) to make it easier to find
  • Domain admins & intranet admins (based on permission) can re-order items in the library

Libraries Module

  • Module allows network users to browse thru’ all libraries, categories and items in the library
  • Users have the option to view the library items in compact or large view
  • Based on the permission on who can add items to a particular library, one of more of these users can add or remove items
    • Domain admins
    • Domain & intranet admins
    • Any network user

Libraries Widget

  • Add the libraries widget to the dashboard to bring the company resources to the fingertips of your employees
  • Libraries widget can be configured in one of 4 ways
    • Show list of all libraries
    • Show list of categories in a specific library
    • Show items in a specific category under a specific library
    • Show items in a specific library (when there are no user categories in the library)
  • Libraries widget can also be added on the company page or team page
  • Libraries widget is supported on both web & mobile

Search of Library Items

  • The main search bar lookahead has been enhanced to find matching library items
  • The search results supports libraries as a module to show matching library items
  • Libraries module also has in-built search on the library items