A company intranet typically goes one of two ways. The intranet is clunky, outdated, difficult to use, and ultimately forgotten. Or, an intranet can be a fantastic tool that innovates work, increases community and collaboration, and empowers every kind of employee. But how do you know which kind of intranet yours is going to be? The differences come down to a few essential features. With the right tools easily accessible, your intranet has everything it needs to become an incredible benefit to your organization. Here are a few of the best intranet features.
Document and Content Management
One of the most important parts of an intranet is its ability to successfully store and share documents. In a good company intranet, like those available from MangoApps, content is easy to upload, find, and organize. Comprehensive search features, detailed tagging options, and straight forward file management are just a few of the features that should be accessible within your platform. Above all, ask yourself if content and resources will be easy to find at a moment’s notice. With organized and searchable content management, workers can quickly find what they need and stay on task at all times .
Posts and Newsletters
Posts and newsletters give both coworkers and employers a platform to share news company-wide and at a more local team level. Posts make excellent status reports and have a set-aside comment area for teammates to add insights, ask questions, and even add a fun gif or reaction, Newsletters are typically for a wider-reaching audience and come with a large selection of templates and features. Whether you need to add text, audio, video, or anything else, your posts and newsletters should be able to easily accommodate .
To learn more, read our whitepaper “How To Successfully Launch Your Social Intranet”
News feeds are a centralized source of communication where users can see posts as they appear. Much like a social media feed, intranet news feeds naturally incorporate enterprise social networking into the workplace, improving communication, and adding a fun and interesting element to the work environment. Users will see group updates as they appear and have the chance to add comments, include reactions, and even upload files or documents. News feed posts are a fantastic way to see quick updates in the moment and ensure everyone stays included in the conversation .
Group communication tools, like instant messaging and video conferencing, are fantastic resources for remote or on the go communication. Whether you’re working from across a building or coordinating around the globe, intranet tools keep communication simple and straightforward. With the right resources, companies can even reduce, if not completely remove workplace email .
Intranet calendars not only help users track meetings, events, and appointments, but they also keep content orderly and organized. MangoApps offers calendars that sync seamlessly with existing Outlook, Google, or iCal calendars as well, so everything stays coordinated and on track. Intranet calendars can even be designated by group, team, department, company, or universal calendar, letting you see and coordinate exactly what you need .
Rewards and Recognition
Rewards and recognition are key to successful employee engagement and helping workers know their efforts are acknowledge and appreciated. With an easy and inclusive recognition feature teammates and leaders can quickly send off their support, ensuring good work is never overlooked or forgotten. When workers see their good work acknowledged it uplifts and inspires them, and showing support for each other naturally increases engagement and workplace friendships.
Training and Certifications
Whether you’re working on onboarding, teaching a class, or updating old certifications, training tools incorporated into your intranet make work so much easier. With centralized teaching and training tools, companies no longer need to rely on third-party programs or pay subscription fees for alternative programs. A good teaching and training tool should let administrators develop their own courses as well as integrate existing courses from outside sources
Company intranets have the outstanding potential to benefit businesses and increase the overall engagement, productivity, and workplace environment. To learn more about the best intranet features, check out 9 Essential Intranet Features, or schedule a personalized demo with MangoApps today.