Information:

Changed: Stage 2 crew call is 7:00 am, not 6:30 am

Sample notice dated Tuesday 13 October 2026, 4:30 pm. Scope: Northlight Studio sample production 'Harbor Lights', Day 14, camera, grip and sound crews on Stage 2. Status: Changed. All other call times on the Day 14 sheet are Confirmed. This is an authored notice and does not update itself.

Use this page alongside the approved call sheet

Fictional sample setting: Northlight Studio is shooting 'Harbor Lights', and this page covers Day 14 (Thursday 15 October 2026) for permanent staff, temporary crew and contractors working on Stage 2. The approved call sheet from the production office is always the source of record. This page explains how to read it, where to go for access questions and who to ask when something does not match.

Status words used here

  • Confirmed: the production office has approved this detail for the day.
  • Changed: the detail differs from an earlier issue of the call sheet. Check the date on the notice.
  • Pending: the detail is not yet approved. Do not plan around it.
Production day readiness

Four things to check before you travel

Work through these in order. Each one has a row in the reference table below.

Schedule source
Find the latest dated issue of the call sheet and check it is the issue your department head is working from.
Location access
Know which gate, check-in point and pass type apply to your role before you arrive.
Department contacts
Know which role to ask about schedule, access or your own department's setup.
Change notices
Read the most recent dated notice and compare it with the sheet in your hand.

Sample sequence for Day 14

  1. 7:00 am

    Stage 2 crew call

    Camera, grip and sound crews arrive and sign in at the gate desk. Changed from 6:30 am per the 13 October 2026 notice.
  2. 7:15 am

    Department check-in

    Each department head confirms their crew is present and passes any open questions to the production coordinator.
  3. 8:00 am

    Rehearsal and blocking

    Director and camera department walk the first two scenes. Sound and grip adjust to the blocking.
  4. 12:30 pm

    Meal break

    Break length and location follow the approved call sheet for the day.
  5. 6:00 pm

    Target wrap

    Departments log out at the gate desk. Any change to wrap time is issued as a dated notice.

Reference matrix: who owns what, and what to do if it conflicts

Sample entries for Day 14. Check the dated call sheet for current detail.

Reference matrix: who owns what, and what to do if it conflicts
Topic Sample detail Owner role If it conflicts
Schedule source Call sheet issue 3, dated 13 October 2026 Production Coordinator Ask the coordinator which issue is current.
Location access Stage 2 via east load-in gate; pass held at gate desk Location Manager Ask the location manager before you travel.
Department contacts Camera, grip and sound heads listed on the call sheet Department head Ask your own department head first.
Change notices One dated notice: Stage 2 call now 7:00 am Venue and Production Operations Ask the coordinator to confirm the notice against the current approved issue.
Wrap time 6:00 pm target Production Coordinator Do not leave early on a rumour; ask the coordinator.

Who to ask

Production Coordinator
Schedule clarification and call sheet issues
Department: Production Office
Location Manager
Gate, pass and venue access questions
Department: Venue Operations
Department Head
Your crew's setup, kit and call-time questions
Department: Camera, Grip or Sound
Venue and Production Operations
Owner of this page and of change notices
Department: Operations

When your sheet and the notice disagree

Worked example: A grip operator printed issue 2 on Monday and sees 6:30 am. The Tuesday, 13 October 2026 notice says 7:00 am for Day 14. The operator checks with the Production Coordinator, who confirms that approved issue 3 incorporates the 7:00 am call for the grip crew. The operator uses that confirmed issue and alerts the department head to the stale copy.

What to check

  1. Compare the issue identifiers and dates on the sheet and notice; a later date alone does not establish authority.
  2. Check that the notice names the same production, day, and crew.
  3. Confirm an unresolved mismatch with the Production Coordinator before travel.
  4. If both sources claim to be current, the production office determines the approved issue. Do not choose one by assumption.

Access passes and personal contact details stay in the approved call-sheet distribution. This reference does not replace production-office decisions or approved safety procedures.