Prepare a council agenda with a clear path from draft to packet
A working hub for clerks and staff assembling or reviewing council meeting materials.
Use the workflow to route each item, the materials page to organize attachments, and the meeting pages to coordinate planning and posting readiness.
A practical starting point
Sample context: Northstar Services is a fictional organization used for the examples on this site.
Start with the proposed decision and intended meeting. Assign an owner, check the supporting materials, and send the item through review before assembling the packet.
Go to a task
Open the guide that matches your next step.
Worked example: make the requested action explicit
A useful agenda item lets a reader identify the decision before opening its attachments.
Riverside Park lighting update
- Does not say what the council is being asked to do.
- Does not identify the supporting staff report or cost summary.
Riverside Park lighting — consider approving the proposed replacement plan and authorizing staff to proceed with the next procurement step.
- Decision request is stated in the summary.
- Attachments: staff report, site map, and cost comparison.
- Department lead: Facilities Program Manager.