One floor plan, six departments, a calm move

The place for project leads, contributors and receiving teams to find what the Harbor Street office move is meant to achieve and who is responsible for what.

Northstar Services is a fictional company, and this room follows its sample project: consolidating about 420 people from two buildings into one over three phases.

See the milestones Read the decisions
Colleagues around a whiteboard covered in sticky notes

What the project is, and is not

Read these four cards first, then follow a link for the detail.

Intended outcome

All six departments work from the Harbor Street building by Week 15, with desks, network access and meeting rooms ready on each move day.

See the sequence

In scope

Space planning, desk and equipment moves, network and telephony setup, move-day logistics and a two-week settling-in period.

  • Floors 2 to 4 only
  • Staff and shared equipment
Why it is phased

Out of scope

Lease exit at the old buildings, redesign of team working practices and any change to team reporting lines.

How changes are raised

What done means

The receiving Operations team accepts the floors, with every open item owned by a named role.

Handover boundary
Delivery context

Who coordinates, and how changes reach them

Responsibilities by role

Ask the role first. Names are kept in the project's own contact list, not on this page.

Open-plan office floor with desks and meeting pods
Coordination

Project Lead

Owns the plan, the decision record and the weekly check-in. Takes any changed assumption and decides who needs to hear about it.

  • Runs the Thursday 30-minute delivery check-in
  • Updates this room within two working days of a decision
A meeting room set for a handful of people
Work areas

Workstream owners

The Workplace Facilities Manager owns space and furniture. The IT Service Owner owns network, devices and meeting-room equipment.

  • Each owner keeps task status in the project work tracker
  • Each owner names a backup for move weeks
Two colleagues talking at a desk
Teams

Department Move Coordinators

One per department. They collect desk and equipment needs from their team and are the contact on move day.

  • Send space needs to the Project Lead by Week 3
  • Report a changed headcount as soon as it is known

Sample project snapshot

Illustrative Northstar figures, entered by hand from the Facilities planning sheet as of 14 March. This is not live status.

420

People moving (headcount in the plan)

6

Departments across 3 phases

17 weeks

Planned duration, kickoff to handover

3

Floors in the Harbor Street building