Share meeting rooms considerately
Room names, booking tools, and equipment vary by office. Use the booking method shown in your local workplace guidance, and check the room listing before relying on a particular setup.
Book, use, and hand back a room
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1
Choose a suitable room
Match the room to the group size, meeting purpose, and any verified accessibility or equipment needs.
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2
Reserve it using the local method
Check the office's published booking guidance and confirm the reservation details.
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3
Check the listed setup
Review the room's current equipment information before planning around it.
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4
Update your reservation if plans change
Change or release the booking using the local booking method so the room can be used by others.
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5
Leave the room ready for the next group
Collect belongings, return movable items, and leave shared equipment and surfaces tidy.
A considerate room handoff
Small habits help the next group start on time.
During the meeting
Use the time you reserved and keep shared conversations at a level appropriate for the room and neighboring work areas.
- Start and finish within the reserved period.
- Keep personal belongings within the room.
After a workshop
For example, a group using the fictional Cedar room clears its whiteboard, returns movable chairs, and takes its notes and materials with it.
- Leave shared equipment in its usual place.
- Report an equipment issue through the local facilities route.
