What Is A Company Intranet?

What Is A Company Intranet?

What Is An Intranet?

While intranet might be a term you aren’t too familiar with, almost everyone in the working world has intranet experience. A company intranet is a private website or digital area designed for sharing internal information and communication. Intranets help organizations store information, share news, and document resources for workers at a corporate and sometimes department or team level.

Intranets were first introduced to the corporate environment during the digital advancements of the 1990’s. During their first initial launch, intranets were an amazing resource. Employees finally had an easy way to access important company information without having to fill out paperwork or physically hunt down information.

Intranets quickly grew in popularly and even today exist in most organizations. But for some reason, despite technology’s rapid growth and advancement, most intranets hit their peak around the early 2000’s. While other workplace tools seem to improve on an almost weekly basis, the majority of employees still find themselves stuck navigating an old, outdated, legacy intranet.

Traditional intranets, although once highly innovative, don’t adapt well to the modern working world. Most aren’t very searchable, lack mobile capabilities, and are difficult to update. For today’s employees, trying to navigate a traditional intranet is a frustrating, disengaging, and time-consuming experience. Instead, workers rely on a wide variety of apps, programs, or other communication tools to find information. But these resources only act as a temporary fix and often create problems of their own like increased security risks or contributing to tool sprawl.

Introducing A Modern Intranet

Intranets were originally created to simplify the work process and make company resources easily accessible. And with only outdated or workaround tools primarily available, employees need a centralized workspace more than ever. Effective intranets are in some ways even more important now than they were in the past, but the tools and technology empowering them need a lot of improvement. Thankfully, companies like MangoApps have introduced a new, modern, intranet finally ready to take on our current work needs.

Unlike their original predecessors, modern intranets aren’t just for office employees. A modern intranet embraces how employees work today and switch seamlessly from desktop to tablet to smartphone to laptop and every other digital device in-between. Interactive intranets are perfect for traditional office workers, remote employees, or even frontline associates

Rather than simply offering information, a modern company intranet embrace and revitalize the original goal of creating a helpful, immersive, interactive, and centralized experience. New intranets integrate traditional tools in an updated and advanced way and adds a few new experiences as well. Information is more engaging, searchable, and tailored to individual needs. With tools, news, resources, and information finally accessible in a centralized space, intranets can actually accomplish what they were always intended for.

Choosing The Right Intranet

Modern intranets help businesses stay productive, engage employees, and even encourage brand loyalty, but it’s important to choose the right fit for your organization. While distinct business differences like size, industry, and personal style will influence your exact needs, every well designed intranet should share a few foundational features.

Connecting All Employees

Effective intranets need to connect all company employees in both the traditional top-down leadership style and with horizontal peer to peer communication. Straightforward communication with any employee enables workers to quickly find answers, offer input, participate in projects, and collaborate more effectively. They enable every employee to have a voice. Connective intranets also help employees develop friendships and create an inclusive environment, which according to some studies, has a stronger influence on workplace happiness than a person’s actual profession.

Centralized Information

Modern intranets only work if they keep information and communication centralized. If an intranet only addresses a few issues or becomes just another tool in an endless collection than it’s doomed to eventually become ineffective. A well-designed intranet needs to cover all or at least the large majority of your existing communication, collaboration, file sharing, and news needs in a single space. A successful intranet will do this by either integrating existing products or providing powerful product alternatives

Intuitive and Easy To Use

Useful and long-lasting intranets must be intuitive and easy to use. While you’ll probably need some kind of introductory on-boarding, using an intranet should feel natural and shouldn’t exclude employees who aren’t super tech-savvy. Information should always be searchable and easy to find and successful intranets should never be irritating or time-consuming. Intranets should always simplify and support the overall user experience.

Adaptable and Customizable

A dependable company intranet needs to customize to your organization’s unique needs. Successful intranets adapt to a company’s requirements, not the other way around. Incorporating important elements of your business like company colors, fonts, and logos should be a straightforward and simple process. You should also be able to edit and organize intranet features to best match your current work methods and styles.

At MangoApps, we know first hand how frustrating and inadequate outdated intranets are. It was difficult tools and impossible processes that first inspired us to create a more effective solution. As leaders in business communication and collaboration, our innovative company intranets create a truly centralized employee experience. To learn more about how a modern company intranet benefits employees or to see MangoApps in action, contact us or schedule a personalized demo today