Put simply enough, an employee directory is exactly what it seems, a place to store, share, and access basic employee information. But how companies choose to organize and execute that information makes all the difference in the world. While employee directories themselves are certainly nothing new, the old fashioned method of paper packets and stacks of flashcards are thankfully no longer necessary. With modern, digital, and cloud-based capabilities available for organizations almost instantly, finding the right coworker or building a successful team is always easy.
Traditional paper or spreadsheet directories are difficult to navigate and only accessible at specific locations or if you happen to have a physical copy. If employees need to work from home, step out of the office, are frontline workers, or just can’t find a physical copy, communicating across the company just isn’t an option. Modern, cloud-based employee directories, like those made by MangoApps, can be accessed anywhere you have internet access. Users can even download the latest version onto their computer or smart device for offline viewing or save addresses, phone numbers, and other contact information right into the phone’s address book. Modern directories incorporate seamlessly into your company intranet or other communication software as well, making directories centralized and available at any time.
An Interactive Environment
Modern employee directories aren’t just lists of information. With digital interactive capabilities, workers can pull up company addresses, coworker phone numbers, employee emails, instant and private messaging, and all kinds of other interactive information right on their computer, phone, or another smart device. Contact information is not only easily accessible, but simple to interact with as well, making navigating to another office, reaching other employees, or staying in touch while away truly effortless.
In a nearly unlimited digital environment, directories no longer need to worry about extra bulk or saving space, enabling them to offer all kinds of detailed and engaging information. Employees can not only contact each other but also learn about each other and establish lasting friendships. With new digital directories, every employee can have his or her own descriptive profile page with personal biographies, recent awards, work histories, hobbies, interests, and much more. Detailed profile pages also act as an internal resume, helping supervisors create strong teams and new employees learn names and make connections.
Always Up To Date
One of the traditional employee directories’ greatest weaknesses is its inability to stay updated. Even when information is readily available, it always seems to be incorrect or somehow outdated. The struggle to keep content correct is particularly challenging in companies with high turnover, seasonal workers, and quick promotions. Over time information just becomes more and more outdated and eventually trying to work around directory errors just isn’t worth it.
Modern employee directories overcome this issue by naturally integrating with company LDAP/AD, ensuring all information is automatically incorporated into the employee directory. These integrations also automatically update changes as well, keeping information consistent across the company and up to date. Employees are able to manually change information as well, allowing personal bios and any other details to stay updated as well.
Quick Employee Search
Another problem that is typical of traditional directories is difficulty finding information. Even if employee records are up-to-date, traditional employee directories are long, disorganized, or difficult to navigate. Trying to track down details takes time and is incredibly frustrating. Modern employee directories actively overcome this issue by developing an easy way to navigate search repositories. Quick employee search abilities use features like predictive text, advanced search, detailed filters, and saved favorites to get you the best results right away.
Employee directories don’t have to be ineffective, outdated, or difficult to manage. With MangoApps, we help companies of every size establish effective resources tailored to their exact needs. To learn more about innovative new employee directories or to see MangoApps in action in your own organization, contact us or schedule a personalized demo today.