Intranet vendors can often feel a lot like your cable provider. They offer you a lot of features you don’t really want, and definitely don’t want to pay for. But just because you’re not interested in 200 channels on golf doesn’t mean that you’re done watching TV. It only means that you expect what you want, when you want it. And just like consumers have been cutting the cable cord for years, businesses are now starting to be more vocal about their intranets. They want useful and functional tools that can actually help and improve their company’s efficiency and productivity. So how do you clear out the intranet clutter and fine the essential intranet features? Luckily we have that answered for you! As intranet experts, we know the benefits a workplace intranet can provide. We’re here to share the top nine collaborative intranet features that your company needs for success.
9 Essential Intranet Features You Need Now:
#1: Convenient Company Pages
Company pages are some of the most effective ways to communicate and provide long-term information to your employees. Company strategies, policies, services plans, HR information and anything else, can be organized on specific sites and pages located within your intranet. By providing information this way, you can break down information silos between departments and give everyone a centralized place to access resources. Company pages should be customizable, easy to use, and should allow employees to receive update notifications.
Your intranet should be a ‘one-stop-shop’ for of all of your internal business needs. A well-built intranet keeps you up-to-date on company announcements, important news, and really anything else you might normally receive through regular company email. An announcement area will help keep your employees organized and informed on the latest company news.
#3: Thriving Social Space
Your intranet should provide an area where employers, or employees, can write posts on updates, ideas, insights or any other kind of company communication. These posts should be shareable with either the entire company, a specific department, or even just a few people. Posts should include social components as well. This includes comments, likes, gifs, and anything else that allow coworkers to better collaborate. This kind of working social sphere fosters great ideas, a boost in updates, and contributes to a positive work culture.
#4: Org Charts
When org charts are used correctly, they can not only be informative, but also encourage collaboration and creativity. Your intranet needs to provide employees with an easy to find org chart that clearly displays skills, resources, and contact information. You should be able to browse by person, department, location, and skill. Your admins should retain control over the content that is shown to specific employees. This can be established through a hierarchy, or by syncing with your AD/LDAP.
#5: Polls, Surveys and Quizzes
Surveys, polls, and quizzes within an intranet can help you acquire a large variety of useful information. This can be as simple as what to have for a company lunch, or as serious as ideas about new company projects and goals. Your intranet should offer you multiple out-of-the-box templates for these features, as well as the ability to create your own customized versions. It should also provide the ability to select who you target, show you analysis and insights and allow participants to answer anonymously, which will encourage honest answers and help to break down the spiral of silence. Fun, engaging, and visually-appealing gamification modules are an added bonus as well.
#6: Centralized Document Sharing
Intranets are designed to be a central hub for a business, allowing information to be accessed and stored in one central location. So, of course, it stands to reason that easy document sharing is one of the must-have intranet features. A well-designed intranet must store and organize any kind of document or media file securely and in an easily accessible location. It should also provide seamless file-sharing on posts, comments, chats, pages, updates, and any other kind of communication.
#7: Effortless Access From Anywhere
Today’s employees no longer work stagnant 9-5 jobs entirely out of office chairs. Our modern business society is active, mobile, remote, and flexible. It is critical that your company’s intranet reflects this as well. A large majority of the workforce prefers to work remotely in some capacity. As technology and businesses continue to grow, the amount of employees seeking remote work is only going to increase. An intranet that works across all devices will give you the freedom to work wherever you need. This will allow both you and your employees to meet your goals, find greater success, and improve efficiency.
#8: Branding and Customization Abilities
Your brand is a representation of your company’s values and is an important part of both a consumer and an employee’s experience. In fact, research is suggests that branding may be even more important to employees than it is to customers. For employee branding to be a success, it needs to be consistent throughout your company’s actions and resources. In order to keep that continuity, your intranet features need to be on board. An effective intranet will let you share and express your brand through company logos, colors, customization, and personalization. It should also be completely configurable to the customer.
#9: Straightforward Admin Access
Most admins already have more tasks on their plate than they can handle. The last thing they need is an uncooperative intranet. Your intranet should be easily configurable to handle specific changes within your organization. You should be able to easily make the changes you need without having to call the IT department. Your intranet should give admins the ability to set defaults, assign managers, enable a sync with AD/LDAP, enable branding features, and more.
At MangoApps, we have developed a modern and customizable intranet that is configured specifically to the needs of our customers. We are proud to offer all of the must-have features discussed in this article, as well as many other additional features. We use our intranet to connect and collaborate every day and are always looking for ways to update and improve. The MangoApps mission is to provide everyone with an intranet engineered to make your business goals a reality.
To see how your company can benefit from MangoApps’ modern intranet solution , contact us or schedule a demo today!