Intranets are an essential element in any modern business organization. They unify employees, connect resources, enable work freedom, and simplify sharing of every kind. But benefits don’t come without any additional concerns. While a company intranet is almost certainly a welcome communication and collaboration advantage, organizations often worry about their overall safety and security. We’ve found though that with a little forethought and bit of extra attention, your company intranet should never become a concern. In our article today, we’ll outline five simple ways to enhance intranet security.
No matter how state of the art or secure an intranet system is, the first line of defense always comes internally. Be sure employees understand the basics of digital security and how to keep online information safe and secure. Encourage employees to choose wise passwords, be aware of potential phishing attempts, and know how to safely share information. In addition to general safety practices, make sure employees know your individual company rules and regulations about sharing files, distributing information, working remotely, and any other specific concern. A strong line of internal awareness always improves intranet security.
Set Specific Permissions
Once general guidelines have been established, it’s important to ensure employees have access to what they actually need. Depending on their job requirements, experience level, and current roles, different employees need access to different information. A good intranet should allow administrators to establish information permissions, enabling or disabling access to groups, areas, or even individual files or documents. By securing access to confidential or sensitive information, organization can ensure that content is available to those in need while still staying safe and easy to manage.
File sharing is a regular part of any organization and is essential for sharing details with projects, departments, coworkers, or contractors. But file-sharing can also be dangerous without a few extra precautions. A reliable intranet needs to incorporate dedicated and dependable encryption software to keep content secure and protected during any kind of transmission. With protective encryption measures in place, exterior cyber-attacks are quickly detected the deterred.
Enable Security Monitoring
Even the most cautious employee can accidentally encounter some sort of malware, virus, or security threat while working online or in a digital environment. When unintentional incidents do occur, it’s important to have effective security in place. A secure intranet should be constantly scanning new uploads for suspicious elements and prevent threats before they do any damage. Your intranet should also alert employees about the attempted attack to help them recognize similar threats in the future and check files for any additional damage.
Secure Safe Integrations
Businesses today use multiple enterprise technology systems to manage the many different aspects of their industry. One of the best benefits of a successful intranet is the ability to centralize information and consolidate all of your tools into one easy to work with area. But in order for so many different programs to stay safe, external integration must be absolutely seamless. Not only should the information transfer from one platform to another be easy to use, but the process should safeguard and protect everything involved as well.
Intranets make work at any organization a lot easier, but in order to maintain maximum security, its important to ensure your intranet is up to speed. Training employees in digital safety and making the right initial investment can make all the difference in the world. At MangoApps, we’re proud to be leaders in company communication and collaboration, empowering organizations at every level. We dedicate every effort to making work safe, easy, and effective. To learn more about intranet security or to see MangoApps at work in your own organization, contact us or schedule a personalize demo today.